3/29/2024 0 Comments A budget and work plan templateOr, if you’ve done this already, you may want to flesh it out with more detail. If you haven’t already done so, create a SMART diagram to help you work this out. Using wide brush strokes, start mapping out your route to achieving your goal, including objectives, which should be measurable. How does your project compare with things competitors are doing? This might also feed into your ‘why’ (perhaps you need to release a new version of something to stay competitive).ģ.How will your project better meet customer demands?.What is the purpose of your project, and how does it support wider business objectives?. Here are some questions to ask yourself (and, heads-up, questions you’ll probably be asked by stakeholders): Flesh out your project’s context, including information on competitors, the current market, and how your project fits into the wider business goals. You’ve hopefully thought about this during step one, so this stage should be easier. These can help you organize your thoughts and overcome the initial hurdle of working out what it is you want to achieve. If you’re struggling to get started, try setting out your SMART goals. Before you head into this meeting, you may want to do some preliminary work yourself. This will help you establish your goals, scope, and constraints. To work out the why, you’ll probably need to begin with some initial kick-off meetings with stakeholders. It’s also handy for stakeholders and senior management, who often don’t have a lot of time and just want the topline summary of what it is you’re doing. It gives anyone reading it (including yourself) a snappy reminder of what it’s all about. Try to condense this into an elevator pitch-style sentence or two, which you can put at the start (or at the top) of your work plan. This is your goal, your quest, the reason your project exists in the first place. Or, in other words, define why it is you’re doing what you’re doing. Work out the ‘why’īefore you begin your worksheet, you’ll need to establish your goal. But you know the drill: The more time you invest up-front, the smoother your project will be - so it pays to set some time aside to get it right. How to create a work planĬreating a work plan can be a little time-consuming. It’s also helpful for momentum: Having a document that maps out every stage of your project holds you and other team members accountable for key milestones, which comes in additionally handy for interim meetings when you need to explain your progress to stakeholders and senior management. Why use a work plan?Ī work plan can help you stay on track and organize yourself. For example, if your goal is to increase the number of visitors to your website, tactics might include keyword research, SEO blog posts, PPC advertising, and so on. Tactics are techniques you’ll use to help you achieve specific objectives. Setting these out helps you stay on track and measure progress. They should be defined clearly, with deadlines and measurable factors. Your objectives are deliverables that are set out in your strategy. For example, if your goal was to rebrand, it could include designing a new logo, defining a new tone of voice, and creating a new mission statement. The strategy is the route you’ll take to achieve your goal. For example, rebrand your business, create an app, or increase profits. The goal describes the thing you want to achieve. Before we take a look at how to create one, let’s quickly run through some key terms. It’s a guiding document that helps everyone collaborate toward achieving the end goal. It’s usually reserved for bigger projects, but you can use a pared-back version for smaller tasks. It includes budgets, resources, deadlines, milestones, and a timeline. What is a work plan?Ī work plan is a formal document that contains key steps that move you toward accomplishing a goal. Here’s everything you need to know about creating your first work plan, including how to get it approved and what to do after your project is complete. It’s a shared effort between you, often your team members, and almost always stakeholders - who you’ll need for buy-in. It includes things like budgets and resources, as well as schedules and constraints. This is where a work plan comes in handy.Ī work plan is a document that maps out the route to your goal. Similarly, when you embark upon a new project - whether that’s renovating a house or designing a new app - that same sense of structure and momentum will help keep things on track. Whether that’s The Lord of the Rings or Spirited Away, they all share one thing in common: an overarching mission - with tasks along the way, and (hopefully) a plan to guide the hero through to their goal.
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